Executive Assistant to CEO at Equity Insights Recruitment Solutions

🗏Job Type

Full Time

About the Position

A global leading FMCG brand in its category, seeks for a seasoned, dymanic Personal Assistant to provide secretarial support to the Managing Director in all areas of the office and personal administration.

Main Responsibilites:

Assist and support the Managing Director

Provide assistance to the Managing Director in all areas of personal administration, including preparation and editing of confidential correspondence, reports, documents, meeting minutes, presentations including typing from notes and written documents
Coordinate courier services, mail and facsimile distribution
Provide assistance in the preparation and enhancement of power point presentations
Manage the Managing Director's diary, scheduling all appointments and meetings
Coordinate all meetings and appointments ensuring that all necessary information and documentation required for daily diary activities is provided and confirmations are sent to all attendees
Coordinate all phone and video conference meetings

Keep track of very important submission dates (e.g. budget estimates, business plans, etc.)
Coordinate and help submit monthly EXCO and Legal meetings, Quarterly reviews, Competitive overviews
Support and manage the generation of weekly and biweekly leadership team meetings and minutes
Coordinate leadership team events, workshops and conferences by arranging for facilities, necessary equipment, materials, coordinating attendees, and managing event budget to deliver the company's experience every time.
Manage incoming calls and voicemail, responding to internal and external enquiries/e-mails and redirecting calls as appropriate
Track deadlines and submissions for the company's budget
Arrange room, catering and equipment bookings for client and internal meetings as requested
Coordinate travel and accommodation arrangements including flight details, hotel bookings and itineraries for International guests visiting South Africa
General Office and Administration

Develop and maintain a high level of awareness of the businesses activities
Work closely with the support team to the Managing Director in relation to specific special projects that may arise throughout the year e.g. Business Planning preparation, Annual Conference
Process all related invoices and expenses
Support the Managing Director in creating efficiencies and cost savings
Be a part of the PA team for the business
KEY RESULTS AND DELIVERABLES

Achievement of agreed individual Assignment and Targets
Successful ongoing relationships (internally and externally)
Ability to successfully manage the overall personal administration for the Managing Director
Ensure all travel and accommodation requirements for the Managing Director and International guests is well-organised and hassle-free
Ensure calendars are kept up-to-date with all relevant information
Ensure files are easily accessible to those who require the information
Stays up to date with team, knows what is going on across the company (finger on the pulse!)
KNOWLEDGE, SKILLS AND EXPERIENCE

Minimum of 3 years of experience as a Personal Assistant
Experience within an FMCG multi-national company in a similar position (strongly preferred)
Well-developed oral/written communication skills and excellent listening skills
Maturity to handle situations and confidentiality
Ability to create good self-correspondence with minimal supervision
Advanced experience with Microsoft Office programs including Word and Excel
Ability to create engaging presentations using PowerPoint
Good typing skills
Strong multi-tasking and organizational skills
Proactive and ability to show initiative
Team player in multi-cultural environment with very good interpersonal skills
Flexible and adaptable to change
Enthusiastic, passionate and self-motivated
Resourceful and informed of what is happening within the business
Aligned with the brand values: innovative, witty, professional, contemporary, self-ironic, ingenious and hard-working
Desired Skills

Executive Assistant
Executive Personal Assistant
Personal Assistant
Executive Secretary
Secretary
PA


Apply Here http://bit.ly/2G5KJHC

Job id : , #72017, 37 views,

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