Secretary-The Foschini Group

🗏Job Type

Full Time

Secretary to Head of Business


Key performance areas:

Administration

General office administration
Diary management
Dictations to be taken & typed, when required
Emails received by Head of Business to be read, interpreted & either flagged or responded to
Year-end and major holiday periods leave schedules to be co-ordinated
Filing, scanning, shredding & photocopying
Personal business for Head of Business to be carried out, when required

Stationery to be managed
Maintenance of company equipment to be arranged (photocopier, phones, aircon, lights, electrical fittings).
Birthday messages to be co-ordinated & distributed on a monthly basis
Staff announcements & notices to be communicated
Meeting dates to be set for new year and Outlook invites to be sent to attendees

Presentations

TFG Board Meeting presentations to be prepared
Communication to various stakeholders to be prepared
Advanced PowerPoint presentations to be prepared for various internal and external audiences
Co-ordination of the visual submissions for the Annual report

Event management

Conference rooms/venues to be booked for functions, meetings, strategy sessions and breakaways
Agendas for monthly and annual communication sessions compiled
Initiate and implement ideas for team building
Booking of presentation equipment to be arranged, when required
Catering arrangements for functions & meetings to be arranged & co-ordinated
Year-end function to be co-ordinated & executed
Workshops to be co-ordinated & executed
Financial Media round table event to be co-ordinated and executed
Major events planned and executed, e.g. for CSI projects

Relationship Management

Telephone calls to be screened & messages taken
Effective relations with employees & management to be established & maintained
Appropriate communication methods to be selected & utilized
General queries to be handled with a high level of customer service, responding timeously & referring the query to the manager, if necessary
Effective handling of irate customers
Effective relationships to be established with external stakeholders, such as the media, agencies, consultants

Travel Management

Local & International travel arrangements for division to be captured via online system or travel office (including flights, accommodation car hire, forex)
SAP travel orders to be raised
Manual travel orders to be raised
Travel documentation & claims to be submitted timeously
Travel returns to be submitted to Treasury

To qualify for this position you will need:

Matric
Relevant Secretarial and Administrative qualification
10 - 12 years’ experience supporting Execs
Proficient in MS Office [Advanced PowerPoint, Word]
Proficient in SAP
Excellent communication skills [verbal and written], communicate effectively at all levels & liaise with the support teams and various divisions
Strong customer service orientation
Strong organizational and planning skills
Strong administrative skills and excellent attention to detail
Ability to work under pressure and display initiative
Ability to work independently, as well as within a team
Ability to assert and influence stakeholders
Driver’s license and own transport essential

The following qualifications/skills/knowledge would be advantageous:

Awareness and participation in social media
Working knowledge of Excel and Adobe
Preference will be given, but not limited to, candidates from designated groups in terms of the Employment Equity Act.


Apply Here http://bit.ly/2DMLmEb

Job id : , #73232, 167 views,

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