Personal Assistant

🗏Job Type

Full Time

Our client in the Construction Industry, based in the East of Pretoria, has a vacancy for a Personal Assistant.
The PA will provide support to two Senior Managers: the Director and the Operations Manager. This job entails approximately 20% secretarial work (filing, petty cash reconciliations, and diary management) and 80% support on soft technical issues such as tenders, orders and deliveries, project initiation and project close-out. Experience in the Construction/ Engineering sector is crucial for this position. This individual will have the ability to think on their feet, respond to changes quickly and work under pressure.


Responsibilities:

To provide secretarial support to the Director and Operations Manager:

Petty cash reconciliations and expense claims
Filing
Diary management
General office administration
Manages requisitions and orders for Director and Operations Manager

Acts as contact person between head office and plant yard

Manages the administration of plant hire (quotes, invoices and logistics)

Maintains fleet documentation, including operator and vehicle licenses

Assists in the compilation of tenders

Implements and executes administrative project start-up checklist

Implements and executes administrative project close-down checklist

Oversees preparation, minutes and wrap-up of board meetings


Experience, skills and qualification requirements

5 years’ general work experience

More than 2 years’ experience as a Personal Assistant to a Senior Manager

Experience in and knowledge of the Construction/Engineering Industry – crucial

Skills:

High level of general computer literacy

Qualifications:

A certificate or diploma in secretarial work would be advantageous

Competencies:

Ability to communicate professionally in English and Afrikaans (both verbally and in writing)

Must be practical

Must work well with clients

Must keep things organised, implement new processes where necessary

Generate professional, concise and accurate documentation

Work under pressure

Maintain a high level of order in paperwork

Identify a problem and take responsibility for finding a solution

Upward manage to ensure deadlines are met

Manage time efficiently

Pro-active and energetic approach to work/responsibilities

Must be able to cope in a high pressure working environment

High Emotional Intelligence levels


Apply Here http://bit.ly/2FGtJuf

Job id : , #75400, 13 views,

« Product Office AssistantAdmin Clerk-Chris Hani Baragwanath Academic Hospital »