Logistics Co-ordinator-Merand Corbett & Associates

🗏Job Type

Full Time

Job Purpose:
Process sales orders and liaise between customers, suppliers and transport companies to ensure orders/deliveries are complete and on time. Ensure all internal logistics processes, documentation requirements, as well as external regulatory (IFS, BRC, Health & Safety, etc.) and legal requirements are consistently adhered to and carried out timeously.
Customer Liaison
Liaise with sales representatives/customers in an account management capacity with regards to Sales Orders.
Establish and maintain good customer relationships to ensure customer satisfaction.
Capture and update Sales Orders on SAGE with confirmed Loading date, Loading Site and Vessel details.
Carry out regular reconciliations of customer contract status/forecasts and ensures timely and accurate feedback to customers.
Monitor stock situation and keeps sales representatives/customers informed accordingly.
Submit Bottling Request to Production Planner according to sales order/production requirements.
Check the system information (SAGE) on a regular basis to ensure it is updated and reflects confirmed customer pricing as received from sales representatives.
Inform Finance timeously of any customer specific invoice related requirements.
Investigate customer complaints and takes corrective action to ensure customers/sales representatives are informed and complaints are promptly resolved to finality.
Complete and update Client Profile with Specific Requirements (Organic Certificates, Packing List, etc.)
Complete and update Service Level Report on a weekly basis.

Co-ordination of Export Activities
Facilitate the distribution requirements and planning process to insure timely and accurate product delivery, which includes product movement from external warehouses.
Submit firm Load Plan on a weekly basis to Freight Forwarders, Warehouses/Loading Sites, DAFF, indicating accurate site, date, time and quantities.
Process documentation for export and domestic shipments, timeously and accurately.
Establish and maintain good relationships with service providers (SAWIS, DAFF, FF, etc.)
Communicate regularly with freight forwarders/transport companies on order status.
Check and inspect storage and freight bills for accuracy.
Liaise with warehouses, freight forwarders and transportation providers to ensure streamlined procedures in line with our business and products.
Ensure service providers are in compliance with company regulations (IFS, BRC, Health and Safety, etc.).
Logistics Administration
Execute export/shipping documentation according to strict time lines and exceptional accuracy.
Assure compliance with SAWIS, DAFF, customs, export requirements, applicable foreign trade/importation laws, as well as applicable transport regulations.
Organise timely administration of multiple lines of communication between suppliers, shippers, customers and internal parties, maintaining details, and relaying pertinent information to appropriate parties.
Complete and updates EUR1 Report on a weekly basis.
Update ASN Reports (TESCO CE)
Initiate timely invoicing and works closely with the finance department to ensure invoices are accurate and on time
Quality Management Systems
Adhere to QMS standards and procedures and GMP protocol.

Health Safety & Housekeeping
Ensure housekeeping is kept in order and meets required standards and that all areas of responsibility are clean and neat

Ensure compliance with company and statutory policies and procedures
Requirements
Minimum 5 years’ experience in a similar role in a logistics, export, or freight forwarding environment.

Knowledge & Skills
Computer Proficiency (MS Office, Advanced Excel & SAGE, Wine on Line).
Strong administration and good follow up skills.
Fluent verbal and written English communication skills.
Good Planning, Organizational and Problem Solving Skills.
Good knowledge and understanding of Logistics processes in the wine industry.
Knowledge of wine products and of wine exports such as applying for export certificates, notification of loading and declaration.
Submit applications to: adele@merand.co.za
Only shortlisted candidates will be contacted.

Job id : , #71931, 17 views,

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