Company Secretarial Administrator

🗏Job Type

Full Time

Duties and Responsibilities

Corresponding and providing correct and accurate advice to local and international clients, with moderate to no input from supervisor
Corresponding with agents (local – legal and financial, and international)
Accurate opening of files and recording of information
Maintaining the Greatsoft databases
Maintaining files, manual and electronic, in accordance with the firm’s and Commercial Department ‘s procedures
Dealing with CIPC and lodging all documents (director changes, name changes, new company formations, special resolutions, annual returns with Financial Accountability Supplement or XBRL – (whichever is applicable), any online lodgments (change in year-end, change in addresses)
Dealing with the Companies Tribunal with regard to Social and Ethics Committees (and the exemption thereof)
Preparing other documents to set standards and forms
Preparing resolutions
Maintaining all statutory records and minute books
Statutory audits to assist the audit clerks
Liaising with the bank for non-resident endorsement of share certificates (where required)

Liaising with the Master of the High Court with regard to change in trustees, amendment to Trust Deeds, new trust formations, termination of a trust
Keeping a register of defensive names and renewing when they fall due
Keeping a record of any changes to clients – deletions, amendments, new clients
Liaising with other service providers regarding take-on or handover of clients
Doing research as and when required in areas which we don’t deal with on a daily basis
Drafting meeting agenda in conjunction with Chairperson of Board and/or Committee (including Audit Comm)
Collating, compiling and distributing meeting packs
Maintaining attendance registers, travel claims and declarations of interest of Board and Committee members
Attending meetings for the purpose of minute taking
Drafting minutes and matters arising from the meetings
Manual and electronic filing
Attending to any additional instructions from supervisor
Effectively utilizing diaries and timekeeping tools to following up independently with clients on outstanding information and actions
Keeping accurate records of transactions to be billed
Ensuring that invoices received on behalf of clients are captured on accounting systems for accounting department processing
Invoices and sending out to clients
Requirements
Skills and Knowledge

Company Secretarial and/or Corporate Governance and/ or Commercial Law experience (essential)
Working knowledge of the Companies Act, 2008
Minute taking
Strong administrative skills to be applied to management of office files (hard copy and electronic), incoming and outgoing correspondence (including e-mail) and electronic diary
Ability to work under pressure, autonomously and juggle priorities
Greatsoft (database system)
Typing documents accurately without errors
Excellent/Expert in MS Office suite (including accounting systems)
High level of precision and attention to detail
Typing speed of 50 WPM and accuracy (advantage)
Ability to handle all accounting issues
Knowledge of company filings and experience of dealing with CIPC
Flexibility with respect to time & work (will on occasion be required to do work outside office hours)
Qualifications and Experience

Matric
ICSA or CSSA student (ICSA level II minimum)
Commercial or Corporate Law certificate
Minimum 5 years’ experience with the company secretarial / corporate governance practice


Apply Here http://bit.ly/2PBlsJI

Job id : , #72159, 89 views,

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