Accounts Payable Administrator
Job Status: Active ✓
|Job Type||Full Time|
To provide an extensive Accounts Payable Administration service to internal and external stakeholder’s i.e. Suppliers and the business. Efficiently ensuring that suppliers are paid on time and all accounts payable processes are adhered to.
Payment of Creditors
Validate creditors’ documents (i.e. invoices, orders, delivery notes, employee expense claims and credit card reports are properly authorized by relevant personnel as per Company Policies and Procedures).
Request invoices and statements from suppliers for matching and reconciliations.
Send invoices to DART for TCS to process
Match invoices to PO’s in Rascal and Oracle Systems
Complete supplier reconciliation
Follow up and escalate queries with suppliers and internal stakeholders.
Process and Load EFTs to bank systems.
Disburses Petty Cash by verifying documentation and recording entries
Apply payments where applicable
Prepare and submit payments as per agreed payment terms with the supplier and Accounts Payable team deadlines.
Submit all payments to bank signatories for release
File documents a per policy
Prepare AP related journals as necessary
Prepare GL reconciliations
Prepare sub ledger reviews
Review all AP related reports and follow up on items over 30 days
Submit supplier listings indicating account status
Generate and save month end AP reports for entity and I/C use.
Diploma in Accounting/ progress towards a financial degree preferred
3+ years of Accounts Payable experience
Proficiency in English :Writing Speaking and Reading
Must be well organized and a self-starter
Must be able to follow standard filing procedures
MS Office knowledge preferable (Excel )
Ability to interact with internal and external stakeholders in a professional manner
Ability to work independently and with a team in a fast-paced and high volume environment with emphasis on accuracy and timeline
Ability to accommodate flexibility with regards to working hours in consideration of the time zones of the entities CBS supports.
Attention to detail
Liaise with 3rd parties to ensure continuous communication to facilitate process flow
Attend to Header error corrections where applicable
Send out EC daily updates to entities where possible
Advise treasury and entity of payments due vs bank account balances
Assist with documentation and information retrieval for stakeholders
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