Senior Administrative Assistant: Permanent Position (AD11)

The main purpose of this position

Administrator for Rural Health and the Center Rural Health Advisory Board
Administrative support to the Rural Health Division as a whole including its academic responsibilities such organization of GEMP4 student rotations – as well as assisting with exams, development of academic programmes, organization of conferences and symposia and running of skills courses, GEMP1/2/3 electives and organizing electives for international students
Administrative support to the Wits Initiative for Rural Health Education (W.I.R.H.E) Scholarship programme – liaising with students at Wits and other students in other universities and liaising with funders and supporters of the programme
Liaising also with other offices in the faculty including the Deanery, HR, Finance, the Centre for Health Sciences Education, Offices in the University’s main campus – creditors office, student enrollment centre, fees office as well as the financial aid and scholarship offices
Managing and updating the website for the Centre for Rural Health

Responsibility

Basic Office administration for Rural Health Disvision
Admin support to IPC Blocks
Assisting CHSE in processing payments for IPC GEMP4 students
Assisting with photocopying, preparation of exam papers

Organization of conferences, workshops, symposia and meetings
GEMP1/2/3 Electives and organizing electives for international students
Capturing marks for IPC GEMP 4 block exams – MCQs, Computer Loops and OSCE
Assisting with IPC Teleconferences
Liaising with other internally based schools, departments, divisions and faculty floor. Liaising with offices based in Senate House.
Centre for Rural Health Advisory Board meetings
Placement of student to sites in different training platforms
Capturing marks for the Wits Academic Mark System for the IPC GEMP4 Rural Academic Block as well as the capturing marks and building mark unit structures for the Master of Public Health in Rural Health exams results
Processing of stipend payments for the IPC block in house and utilizing Oracle HR user view for the tax numbers and payroll numbers. Constant liaison with the Payrolls Dept. In charge of the Rural Health divisional vehicles. Liaising with the Services Department and external suppliers over their servicing and upkeep

Academic Qualifications

Matric/ Grade 12

National Diploma, advantageous

Competencies (Knowledge, Skills and Behaviors)

WAMS
Student Oracle System
Basic Accounting knowledge
Driver’s Licence
Website Training
Strong interpersonal skills
Minute taking


Detailed Description

Job Requirements

Additional Details


How To Apply

To apply, please submit a covering letter clearly indicating which post you are applying for, a detailed CV with names, addresses, contact numbers and e-mail address of three (3) recent references via i-Recruitment https:/irec.wits.ac.za

The University is committed to employment equity. Preference may be given to appointable applicants from the underrepresented designated groups in terms of the relevant employment equity plans and policies of the University. The University retains the right not to make an appointment and to verify all information provided by candidates.

Please note that correspondence will only be entered into with shortlisted candidates. The University reserves the right not to make an appointment or to re-advertise.


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Job id : , #69451, 83 views,

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