SECRETARY TO THE PROVINCIAL ELECTORAL OFFICER (AO)

Job Title

SECRETARY TO THE PROVINCIAL ELECTORAL OFFICER (AO) (Administrative Officer level) [Ref: PO–0428] Northern Cape Province – [Kimberley]
Employment

Permanent
Location

Northern Cape
Remuneration

Inclusive remuneration package of R316, 140. 00 per annum
Overview
The Secretary will provide secretarial support to the Provincial Electoral Officer in the Kimberley office and will report to the Provincial Electoral Officer.

Responsibilities/Duties
The successful candidate will be responsible for the following: manage the diary of the PEO; foresee secretarial/reception services; screen & direct all incoming calls; receive and attend to visitors; maintain a filing system for the office of the PEO; deal with logistical and related matters of the office; operate and manage office equipment; administer travel and accommodation arrangements of the PEO and personnel in the division; organize meeting and assemblies for the PEO and take notes where necessary; take and transcribe dictation from dictaphone tapes where necessary; administer acquisition of standard items; receive, keep record of and distribute incoming and outgoing documents; process routing correspondence and reports; co-ordinate and prepare documents for the PEO; process travel and accommodation claims and provide administrative support to the PEO.
Requirements

The successful candidate must be in possession of a Matric/N3 plus a tertiary or equivalent qualification, with at least 2 years related working experience; In addition to the formal qualification, the successful candidate will need to possess the following competencies and attributes: good written and verbal communication skills; computer literate in the following programmes: MSWord, MSPowerPoint, M***cel; SAP will be advantageous; maintain confidentiality and be able to work independently; fluency in at least three of the official languages of the province, of which one must be English. Applicants must also be able to analyse problems and work well under pressure. A driver’s license will be an added advantage.


More Information



Suitably qualified candidates must forward applications with the required documentation to:
Applications for Vacant Post/s in Northern Cape
Ms A Mhlauli
Fax: 086 6010 286
Email: HRNC@elections.org.za



Please note

Applicants for the above position/s should not have a high party political profile.
Successful candidates will be required to enter into performance contracts.
Should applicants be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA).
All applications must include:
a covering letter that clearly indicates the relevant reference number of the post and your employee number (permanent employees) as it appears on your salary advice;
a recent, updated comprehensive curriculum vitae; and
certified copies of all qualification documents and identity documents.
Failure to attach the relevant reference number and to submit the requested documents will result in the application not being considered.
Please note that recommended candidates will undergo risk assessments, including inter alia the verification of curricula vitae, all qualifications, criminal and credit assessments and appointments will only be made upon positive verification thereof.
All appointments are subject to a probation period of twelve months.
The Electoral Commission will only correspond with short-listed candidates.
The Electoral Commission is under no obligation to fill the position/s and reserves the right not to make any appointment in the above post/s. Although advertised, positions may thus either be withdrawn, re-advertised or filled by way of transfer or deployment, should it be considered in the interest of service delivery.

Job id : , #12956, 138 views,

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