Personal Assistant

🗏Job Type

Full Time

The purpose of this job is to provide extensive support to the company’s Executives on various functions. The position requires someone with high energy levels, initiative, commitment to work and a service oriented nature. The successful candidate will be required to liaise at all levels and will be given substantial responsibilities.

Key Responsibilities:

Maintaining confidentiality
Maintaining the diaries oftheExecutives and scheduling appointments
Correspondence, communication,organisation and coordination of meetings, functions and conferences
Arranging refreshments and catering for meetings and functions
Local and international travel arrangements
Management of Itineraries and Boarding passes for Executives
Checking and ensuring that all relevant travel documentation is ready prior to departure
Transport Executives to the airport as and when required
Updating of organograms and structures and ensuring sign-off
Providing secretarial and administrative support to Executives

Prepare Agendas and Take Minutes including distribution there-of
Regular follow-up on actions before the next seating of the meeting
Escalation of missed deadlines/failed promises before the next meeting.
Coordinate next meeting dates
Ensure accurate proof reading, typing, formatting and grammar of all letters, documents, e-mails etc., prepared by Executives
Responsible for delivery and pick up of items
Assisting with ad-hoc special projects as requested
Attending to Personal Issues if and when required by Executives
Build positive and constructive relationships with clients/supplierrepresentatives.
Transcribing recorded conversations to writing, identifying key discussion points relevant to the conversation.
Performing desktop/internet research as required.
BehavioralDimension Required

Proactive approach – ‘Project Maker’ as opposed to ‘order taker’.
Uses initiative to get things done.
Assertiveness to ensure ‘chancers’ isscreened from executives.
Persistent in follow up when executives require meetings/interactions.
Meticulous attention to detail.
Ability to communicate on all levels externally and internally
Team Player
Reliability
Ability to perform under pressure
Flexibility in working after working hours
Confidentiality/Discretion Essential
Excellent telephone etiquette
Self Confidence
Physical Dimension Required

Well Groomed
Dresses Professionally
Skills/Qualification/Experience

1-2 years experience in admin/secretarial
Computer Literacy Skills
Switchboard Skills
Knowledge of local and international travel booking procedure
Must have Matric
Secretarial Qualification an advantage
Own Car is Essential


Apply Here http://bit.ly/2RA0hgW

Job id : , #75499, 22 views,

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