Logistics Coordinator-Imerys Refractory Minerals (Pty) Ltd

🗏Job Type

Full Time

IMERYS, the world leader in minerals-based speciality solutions, has a vacancy at Centurion for a Logistics Coordinator reporting to the Logistics Manager.



Purpose of the Role:

To handle import order processing and providing timely feedback on shipping schedules. Ensure that the import procedure and documentation is correct. To organise the logistic documentation flow supplier origin to final destination (mines, warehouses, customer etc.) liaising with shipping agents, forwarding agent, transporter and customers. Control logistics documentation as per the statutory requirements. Update relevant systems for operational and financial transactions.



Scope of job:

Key role in co-ordination of all import related activities in logistics department.
Key role in assisting with implementation of import and export integration related tasks.

Forming a support to export related functions.


Key Tasks and Responsibilities

1. Imports Co-ordination: Procurement and inbound logistics with all minerals - (CAC and Bentonite)

1.1 Placement of purchase orders

Process of import purchase orders and negotiate delivery times in relation to the SOP planning and sales forecast and approved limits.
Liaise with Imerys Aluminates France on the sourcing of raw materials/ finished products to cost effectively and timeously supply in line with the Imerys Aluminates group’s demands, stock, plant availability and sales forecast;
Proactively communicate on the status of the purchase orders to the stakeholders within the organization.
Review and analyse monthly stock requirements with the Finance Manager to determine monthly purchase requirements based on sale and demand forecasts with (SOP) sales and operational planning tools
Prepare sales and operations plan for Clinker, local and imported products for review by Procurement Manager and Sales Director


1.2 Expediting orders / Stock

Expedite on timely booking and loading of shipments of all confirmed orders.
Routine follow up on status of shipments to ensure that ETD’s and ETA’s are in line with the original requests and estimates and communicate with the respective stakeholders. Updating file.
Handle adjustments involving damaged stock in transit and cancellation of orders, etc.
Receive shipping documents for all invoiced orders from Imerys Aluminates in France.
Maintenance of the import register


1.3 Customer Clearance

Arranging customs clearance and import declaration for the raw materials and finished products.
Liaise with clearing agents for inbound logistics and delivery arrangements.
Prepare and processes clearing instruction forms and all import documents for shipment clearance.
Maintenance of import register and keeping the Imports master tracking file up to date on an on-going basis.
Liaise with Clearing Agents on cargo clearance with Customs and tracking all incoming shipment.


1.4 Co-ordination of import shipments to final destination

Management and control of offsite, overflow storage locations.
Notifying the following stakeholders, in advance, on incoming consignment shipments: Consignment stock clients, Warehouse staff (Sandton), Plant staff (Richards Bay) & Warehouse Trans –Med.
Keeping records of all import documents, including the quality control certificates, clearing invoices etc;
Coordinate receiving and warehousing of finished products at Richards Bay, Sandton, Trans-Med (external storage) and other approved consignment stock customers.
Re-direct shipments where and when required.


1.5 Preparing import and clearing documents for payment

Review and validation of any costs relating to overflow offsite storage.
Evaluate and approve all import transportation, VAT and clearance charges on invoices for processing.
Review and prepare payment schedules and all related documents for submission to Finance for payment.
Maintain required legal records for import shipments.
Liaise with finance for the loading of foreign payments for imported materials.
Validate all import invoices vs the order placed / latest costs, sign off and send to AP for payment.
Validate that all import costs both goods and import charges have been booked into the general ledger in line with month end deadlines.


1.6 Reporting

Prepare monthly activity reports involving the following:
Stock in transit report
Monthly deliveries report
Year to date report
Container- shipment details reports.
Interco – LFI-LASA report (Interco – Purchases reconciliation with Imerys Aluminates France).
Provide the Assistant Accountant with details of all deliveries to site and transfers from the overflow offsite storage for month end consignment stock.


2. Assist on export co-ordination bookings, administration and document flows.



3. Logistics - Multiskilling within the logistics department in relation to logistics business changing needs with export and import related integration tasks.

Job Specifications- Qualifications; Experience; Knowledge, skills and attributes

Diploma in Logistics or Supply Chain or Similar
Degree in Logistics or Supply Chain or Similar will be advantageous
4-5 years’ experience with Shipping Documents and cost Accounting
Computer knowledge of MS Office, including ACCPAC, JD Edwards ,
Knowledge of ports and road transport operations and clearing and forwarding
Attention to detail
Good communication skills
Ability to prioritise, organise and solve problems
Deadline driven
Experience with import process
Understanding of supply chain process flows and procedures
Able to handle high levels of pressure
Excellent analytical skills
Must be pro-active with good thinking skills to be able to work with all stakeholders


Apply Here http://bit.ly/2CboRxf

Job id : , #71975, 82 views,

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