Accounts Clerk-Federal-Mogul Motorparts

🗏Job Type

Full Time

DUTIES AND RESPONSIBILITIES:
Job Title: Accounts Clerk

Location Name: City West, Johannesburg

Country: South Africa

Business Unit: Motorparts

Department: Finance

Reports to: Accounts Payable Supervisor

Primary Purpose(s) of Position:

To maintain all invoices and proof of deliveries. To ensure the ongoing supply of
raw material and services to the company by the timeous processing and payment
of valid creditors. To contribute towards the objectives of the finance and administration function by providing timely, accurate and reliable information.

Responsibilities:

Administration

Invoices/Credit Notes to be collected every morning from the Sales Department.

Invoices together with proof of delivery/Credit Notes to be sorted into numerical order.

Invoice together with proof of delivery/Credit Note numbers are recorded on an invoice register.

Missing invoices to be investigated.

Invoices are matched to proof of delivery.

Filing of invoices.

After three months invoices to be sent to Matrofile.

Liaise with Metrofile and arrange for archives to be collected or returned.

Maintain a Metrofile register.

Responsible for filing room.

Faxing proof of delivery/Credit notes/invoices to customers.

Deal with customers and internal queries which relate to invoices and proof of
deliveries.

After every month end the last 40 invoices for the month has to be submitted to the Finance Department together with proof of delivery for a cut-off test.

Collect hard copy orders from sales and file numerically.

All files to be labelled to ensure invoices and proof of deliveries are easily accessible.

Switchboard duty twice daily.

Review of supplier ageing on a monthly basis.

Prepare action plan to resolve overdue supplier invoices.

Print and send out payment remittances each month to suppliers.

Ensure that all new creditors have filled in the internal control document with all
details necessary for the EFT payment and that it has been approved by the Creditors Supervisor and Chief Accountant.

Responding to supplier queries professionally and timeously.

Liaising with suppliers’ staff to ensure that reconciling items are actioned timeously.

Honouring promises and commitments made to suppliers.

Preparation of monthly accruals for submission to the plants for processing. If the item has not been processed an accrual must be raised.

Documents, which have been actioned, must be filed immediately.

Maintain files in a condition that facilitates easy retrieval of documentation and review.

All documents, which are filed, must be stamped with the PAID stamp.

Accounts payable processing of documentation

Matching invoices to purchase order receipt or manual authorised purchase requisition.

Checking to ensure that quantities received match quantities invoices.

Checking cast and extensions on all invoices and credit notes.

Checking prices to purchase order (MFGPro/SAP or to purchase requisitions. If no prices, invoices must be authorised.

Obtain authorisation of all discrepancies including price (from purchasing) and
quantity from (supply chain).

Obtaining authorisation of invoices for goods and services that are non-stock items.

Preparing and processing of all invoices and credit notes upon receipt. Documents to be stamped processed with voucher number, batch number and date.

Confirmation of all processed vouchers once authorisation has been received.

Ensure that all documents are processed for the reviewing of the age analysis.

Ensure compliance with VAT Act.

Weekly reconciliation or unmatched goods received notes report with comments why the invoices have not been processed.

Daily scanning of processed documents as per the company’s document management system.

Creditors Reconciliations

Reconciliation of each individual creditor from the FM Age analysis to the creditor’s statement and to the FM payment. This is to include creditors whom there is no age analysis balance and creditors from whom no statement is not received.

Reconciling items are to be recorded at a level of detail, removing the need to refer back to supporting documentation.

All reconciling items are to be followed up and actioned timeously.

Reconciling items must not appear on reconciliation for more than two successive months.

Achieve a target of zero reconciling items on each creditor’s reconciliation.

Creditor Payments

Ensure that suppliers are paid according to their credit terms.

Payments are made only on the basis of appropriately authorised documentation.

Payments are prepared timeously to allow for the checking of documentation and for
payment release.

Ensure that the payment register equals the CATS payment register.

General

You undertake to obey, comply and carry out all lawful and reasonable duties and instructions, as from time to time assigned to you by your supervisor.


REQUIREMENTS:
Job Requirements & Skills:

Good communication Skills

Good understanding of the English language

Ability to work quickly and accurately (attention to detail)

Ability to assist customers in a friendly and efficient manner

Ability to quickly develop rapport with the callers and visitors

Good organisational skills

Ability to use office equipment including a computer, copier, calculator, and fax machine

Interpersonal Skills

Ability to work under pressure

Ability to perform several tasks concurrently with ease and professionalism

Education:

Matric

3 year Finance Qualification

Experience:

Minimum/Essential: Suitable work experience, Computer Literacy

Desirable: Excellent Administrative Skills, Flair with numbers


Apply Here http://bit.ly/2ohipeg

Job id : , #71035, 31 views,

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