Senior Secretary - Commercial

🗏Job Type

Full Time

Legal
EBC Recruitment is a South African company that focuses on recruitment and placement solutions. We are predominantly driven by our passion to help organisations achieve their objectives through the delivery of our client-tailored solutions.
FUNCTIONAL OUTPUTS:

Opening new client files on accounting system;
Updating internal indexes and contract lists of clients;
Diarising files;
Attending to correspondence;
Attending to telephones
Typing and sending correspondence;
Formatting of agreements and documents;
Printing of all correspondence (including incoming and outgoing emails) and documents for attorney;
Filing of all correspondence and document;
Drafting and preparing detailed statements of account;

Debiting fees and disbursements on accounting system;
Sending statements of account and invoices to clients;
Following up on outstanding debtors;
Generating revenues by documenting and inputting attorney billable time and reimbursable expenses, preparing invoices, tracking payments
Preparing legal correspondence and presentations
Maintaining the legal management system
Assisting with CIPC searches;
Attending to CIPC company/CC amendments for the firm & client/correspondents;
Attending to CIPC Annual Returns for the firm & client/correspondents;
Assisting the Notary with all Notarial legalisation of documents for use in RSA and foreign countries, as well as Antenuptial Contracts (from time to time), including drafting of the all related documents.
Screening of telephone calls;
Arranging meetings / diary management;
Preparing for Board meetings, including scheduling of meetings, drafting of agendas, sending out documentation and packs ahead of meetings.
Maintaining attorney calendar by planning and scheduling conferences, teleconferences, dispositions, and travel. Recording and monitoring court appearance dates, pleadings, and filing requirements or transaction preparation requirements
Attending to preparation and finalisation to submit tenders on behalf of the firm;
Attending and/or distributing enquiries received on the company website enquiry form and general info email address;
Assisting with arranging and general administration of internal and external training sessions/seminars;
Assisting with changing of directors and authorised signatories on company bank accounts;
Attending to Section 78(2A) investments on behalf of clients (Nedbank and Investec Bank)
Assisting as relief in Estates & Trust Correspondence Department e.g. receiving instructions from correspondence, submitting documents with Master of the High Court and send results from the Master’s Office to the instructing correspondent








% TIME

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

A relevant secretarial qualification
Five years and above experience in a similar role
Previous experience in a senior administrative position
Previous experience in minute taking at a board level
Previous experience in preparation of meeting packs at a board level
Previous Law Firm experience is a definite asset
Strong PC skills i.e. Word, Excel, Power Point and MS Outlook
Extremely detail oriented
Proven ability to effectively prioritize work flow, manage time, work under pressure and plan ahead
Excellent interpersonal, written and oral communication skills
Ability to exercise good judgement, show initiative and be proactive
High standards of ethics and confidentiality to handle sensitive information
Market related


Apply Here http://bit.ly/2xmlRsh

Job id : , #73513, 143 views,

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