Secretary I/II

🗏Job Type

Full Time

Duties and responsibilities

Open client files and ensure all relevant information in relation thereto is accurately recorded
Update and maintain office files and electronic databases in accordance with departmental requirements, ensuring all incoming and outgoing documents are stored in an appropriate place
Reconcile final accounts, obtain outstanding payments and close files immediately after a matter is finalized
Arrange meetings and update team diary to reflect same
Take telephone messages and timeously relay same to attorney
Type documents accurately, without errors
Format and edit commercial agreements, correspondence, notices, pleadings and legal opinions and other documents in MS Word, in accordance with departmental requirements
Attend to administrative and accounting queries from clients
Adhere to departmental billing procedures
Capture attorney’s time notes on firm’s accounting system accurately and without delay
Capture accounts received from counsel and third-party service providers, as approved by attorney, on firm’s accounting system accurately and without delay
Ensure invoices are timeously sent to clients for payment, under cover of an email approved by attorney

Monitor and follow-up on unpaid invoices
Handle all general queries relating to invoices promptly and within a specified time period
Report and follow-up on any maintenance or fault queries in respect of office hardware or the support software
Attend in-house training sessions to keep abreast of developments in respect of software utilized by litigation department
Arrange for service and filing / delivery of legal documents

Skills and knowledge

Good administrative skills to be applied to management of office files, workflow software, incoming and outgoing correspondence (including e-mail) and electronic diary
Computer proficient and adaptable to new software and/or hardware environments
Proficient in MS Office suite
Good command of English language, both written and verbal
Sound telephone etiquette
Team player
Desire to continuously improve skills
Innovative and able to contribute to the improved productivity and efficiency of the team
Practical and logical approach to problem solving
Able to work under pressure
Able to prioritise instructions
Meticulous and diligent
Sense of urgency
Fast learner
Able to type at a minimum speed of 45 WPM
Ability to handle all accounting queries
Flexibility with respect to time & work - may occasionally be required to work outside office hours
Qualification/s

Matric
Secretarial Diploma or equivalent qualification
Legal Secretarial experience in a law firm or similar environment
Secretary I – Minimum Experience 3 years
Secretary II – Minimum Experience 6 years



Apply Here http://bit.ly/2MIyl4z

Job id : , #75941, 32 views,

« Secretary I/II (Conveyancing - Bonds)Data Entry Administrator »