Junior Administator

🗏Job Type	Full Time
💰Salary	R5 000 - R6 000 a month

Job Description

Job Summary

Grade 12 with National Diploma (NQF6) / Degree in Marketing or equivalent. Able to work with MS Office, (Excel, Access, Word, Power Point and E-mail). Previous Media agency experience will be advantageous. Good written and verbal communication skills. Preference will be given to an experienced professional who has previously supported this SMS role. Must have 2 – 3 years’ secretarial and extensive administrative experience. 2-3 years’ experience in an office of a Director or higher. Skills and Attributes: * Able to Develop, maintain and administered a document management system. Organizing and planning. Customer relationship management. Written and verbal communication, interpersonal skills. Able to outside the box and be able to anticipate the Director’s needs. Must be well groomed, conservative and able to manage confidential information. Results oriented, innovative, persuasive, customer focused, assertive, professional, self- starter / self confident. Must have impeccable attention to detail abilities, organisational and time management skills. Must be able to shift priorities effortlessly, demonstrate a sense of urgency and initiative. Consistent. Co-operative. Focused. Logical. Organised. Professional. Client orientation

Duties

Be the professional face and image of the Agency. Provide administrative management functions to the Agency. Develop, manage and maintain a document management system (for the office) aligned to the main filing system. Quote, Invoice and Liaise on behalf of the Agency with other, stakeholders of other governments (also international) and the public. Co-ordinate and administer projects initiated by the Agency. Prepare presentations and documents on behalf of the Agency. Diary management (manual and electronic), coordinate meetings, workshops and conferences. Take minutes, make official travel arrangements, reconcile and process subsistence and travel claims. Manage procurement of the Agency.

Technical Knowledge and Skills Required:

General (pre-requisite)

Minimum of 2 years’ experience providing administrative support to a medium to large sized team
2 years’ experience in reception and front of office administration
2 years’ experience with various office communication systems
Role (foundational knowledge)

In-depth knowledge of administrative processes, policies and SOP's.
Core Competencies include:

Attention to Detail
Judgement
Accountability
Adaptability
Results orientated
Self-management
Building relationships
Client orientation
Communication
Teamwork
Organisational insight
Professional presentation
Controls Quality and Standards
Planning and Organising

Job id : , #76606, 99 views,

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