EXECUTIVE PERSONAL ASSISTANT

🗏Job Type

Full Time

Introduction
AISA is a leading hub for transformative interdisciplinary and collaborative research and intervention that informs policy development, decision-making and implementation in governance peace and security, sustainable development and science and technology in Africa. The programme conducts scientific research and facilitates knowledge transfer on:

Conflict Prevention, Peacebuilding and Social Cohesion, Security Sector Reform and Governance, Harnessing Infrastructures for Peace; Leadership, Gender, Regional Integration, Sustainable Development Goals and AGENDA 2063, Poverty and Inequality, Food Security, and Science Diplomacy.


Job Functions
Administration


Industries
Research

Specification
AISA wishes to appoint an Executive Personal Assistant (PA) reporting directly to the Executive Director (ED), on a 5-year contract, to be based in Pretoria.
The Executive PA will establish and maintain a working environment conducive to strategic management, by providing top-level secretarial and administrative support to the ED. As such, duties will include, but are not limited to:
Key Responsibilities:
Coordination and facilitation of the ED’s diary and email;
Planning and coordination of arrangements for internal and external meetings;
Screening of incoming correspondence to prioritize and assess for further action;
Preparation of letters, memoranda, spreadsheets and other documents and review and editing of documents prepared for the ED’s endorsement;
Preparation of agendas and materials for meetings; minute taking and record keeping of proceedings;
Establishment and maintenance of filing and record management systems;
Assisting with office finances, human resource processes and procurement as required for effective functioning of the unit;
Facilitation of travel arrangements;
Liaison between the ED and staff in local and regional offices;
Transmission of directives, instructions and assignments to staff; follow-up and reporting back to the ED.


Requirements
Key requirements:
A minimum of a Bachelor’s degree;
A minimum of five years’ proven experience as a high-level executive PA;
Proven experience relevant to the duties as described above;
Proficiency in English, with excellent written and verbal communication skills;
Proven proficiency in the use of computer software applications, notably the MS Office suite, electronic mail and diary management and internet;
The ability to function independently and under pressure;
Preferably having worked for, or in an environment that deals with, international and continental stakeholders;
High level of integrity and professionalism to liaise with top-level stakeholders and perform duties in a sensitive and confidential manner when necessary;
Excellent time management and prioritization skills;
A commitment to excellence, attention to detail and meticulous and accurate execution of tasks;
Must be able to work in a diverse and multi-cultural environment;

Apply Here http://bit.ly/2RrWDp4

Job id : , #75135, 73 views,

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