Young Professional in Training (Document Control)-Transnet
Job Status: Active ✓
|Job Type||Full Time|
Operating Division : Transnet Pipelines
Position Title : Young Professional in Training
Employee Group : Trainee
Department : Engineering
Location : Durban Central
Reporting To : Manager: Drawing Office
Grade Level : YPT
Reference Number : 40000970
Position Purpose :
1 The Young Professional in Training will be exposed to the Drawing Office for the development, improvement and
maintenance of Document Control & Management Systems for Technical and Projects. This includes the creation of
Document Control and Management procedures, a workflow system (Manual and/or Electronic), and the administration of
hardcopy files, specifications, policies and procedures in accordance with ISO 9000 Quality standards. The programme is
scheduled to run for 2 years.
Position outputs :
On-the job training:
The YPT will be provided with the following training and/or exposure:
ISO 9000 Quality standards.
“Scanned image” file conversion software
Additional training will be determined based on the needs of the individuals and tasks they are involved in.
In order to determine if the YTP programme has achieved the objective of skills and knowledge transfer, it will be necessary
to conduct feedback sessions. The YPT’s will each be required to deliver a 6 monthly presentation on tasks and/or projects
they were involved in and training during that period. The YPT will also provide insight into the experience, knowledge and
skills developed as a result of the exposure gained during their time at TPL.
Output / Key Performance Areas:
Execute Document Control and Document Management protocols and procedures in functional work areas as assigned by
the Drawing Office manager
Develop and maintain Document Control workflow procedures within the Technical and Project departments
Process incoming and outgoing documents and correspondences including receipt, classification, registry, archiving,
storage, retrieval and distribution.
Develop working knowledge of project management, quality systems and quality plans.
Implement and maintain elements of above in accordance with ISO 9000 Quality standards and facilitate ISO 9000 audits
and regulatory inspections.
Institute control and checkpoints to allow for continual monitoring of procedures, Identify and implement continual
Compile and configure new Databases of all Documents received from Projects, Contractors (internal & external) and
upload into SAP Electronic Document Management System (Development module
Perform verification and quality assurance tests within SAP and initiate SAP production (Super User)
Develop and maintain open communications and positive working relationships with all Technical Managers, Project
Managers, Operations Managers, Legal & Compliance Department, External Contractor and Consulting Teams.
Qualifications & Experience :
Diploma in Computer Science.
Able to perform within an integrated team environment.
Planning/ Administration and organizing skills.
Verbal and written communication skills.
Attention to detail
Innovative and Creative.
Attention to detail
Professional attitude and eagerness to learn
Apply Here http://bit.ly/2Mrc9u8