Young Professional in Training (Document Control)-Transnet

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Job TypeFull Time

Operating Division : Transnet Pipelines

Position Title : Young Professional in Training

Employee Group : Trainee

Department : Engineering

Location : Durban Central

Reporting To : Manager: Drawing Office

Grade Level : YPT

Reference Number : 40000970

Position Purpose :

1 The Young Professional in Training will be exposed to the Drawing Office for the development, improvement and

maintenance of Document Control & Management Systems for Technical and Projects. This includes the creation of

Document Control and Management procedures, a workflow system (Manual and/or Electronic), and the administration of

hardcopy files, specifications, policies and procedures in accordance with ISO 9000 Quality standards. The programme is

scheduled to run for 2 years.


Position outputs :

Training Elements

On-the job training:
The YPT will be provided with the following training and/or exposure:

ISO 9000 Quality standards.
“Scanned image” file conversion software
Additional training will be determined based on the needs of the individuals and tasks they are involved in.

Periodic Feedback:

In order to determine if the YTP programme has achieved the objective of skills and knowledge transfer, it will be necessary

to conduct feedback sessions. The YPT’s will each be required to deliver a 6 monthly presentation on tasks and/or projects
they were involved in and training during that period. The YPT will also provide insight into the experience, knowledge and

skills developed as a result of the exposure gained during their time at TPL.

Output / Key Performance Areas:

Execute Document Control and Document Management protocols and procedures in functional work areas as assigned by
the Drawing Office manager

Develop and maintain Document Control workflow procedures within the Technical and Project departments
Process incoming and outgoing documents and correspondences including receipt, classification, registry, archiving,
storage, retrieval and distribution.

Develop working knowledge of project management, quality systems and quality plans.
Implement and maintain elements of above in accordance with ISO 9000 Quality standards and facilitate ISO 9000 audits
and regulatory inspections.

Institute control and checkpoints to allow for continual monitoring of procedures, Identify and implement continual
improvements.

Compile and configure new Databases of all Documents received from Projects, Contractors (internal & external) and
upload into SAP Electronic Document Management System (Development module

Perform verification and quality assurance tests within SAP and initiate SAP production (Super User)
Develop and maintain open communications and positive working relationships with all Technical Managers, Project
Managers, Operations Managers, Legal & Compliance Department, External Contractor and Consulting Teams.

Qualifications & Experience :

Diploma in Computer Science.
Competencies :

Able to perform within an integrated team environment.
Planning/ Administration and organizing skills.
Verbal and written communication skills.
Time management.
Research skills.
Writing Skills
Communication Skills
Presentation Skills.
Negotiating.
Attention to detail
Problem Solving.
Analytical.
Innovative and Creative.
Attention to detail
Professional attitude and eagerness to learn


Apply Here http://bit.ly/2Mrc9u8

Job id : , #73235, 541 views,