Talent Administrator - Cape Town
Job Status: Active ✓
|Job Type||Full Time|
Brief Description of Role:
The candidate will be responsible for providing secretarial and administrative support to the TAS People function
Assisting the People Team with the following duties:
Preparing and timeously updating People Folders.
Supporting the A to z of the People function from recruitment to exits and Alumni list notification
Supporting the following HR processes: attraction, selection, assessment, , letter of offer, on boarding, induction, performance management, career development, talent management, learning and development, climate surveys, annual increases and annual promotions as well as disciplinary issues
Providing all relevant administration and co-ordination support to the HR team
Responsible for information capture on relevant HR systems
Responsible for maintaining and updating various tracking sheets and reports on a daily, weekly and monthly process, including (but not limited to) the following: Recruitment reports, Diversity and Inclusiveness reports, staff turnover reports, sick leave and annual leave report, New Joiners Report, quarterly HR action plan reports, minutes relating to disciplinary and non-performance meetings as well as simple project plan up dates
Support TAS Resourcing function in terms of the TAS/Assurance rotation program
Support TAS resourcing function in terms of short term and long term mobility programs
Frequent and intensive liaison with the Shared Service Centre (SSC) to ensure contracts and tasks are executed accurately and issued timeously.
Support the HR team in managing programs that have financial impact on the firm such as but not limited to Service Commitments Agreements and the Study Assistance program
Support the collation and capture of the TAS People and L&D Budget
Updating the Budget tracking sheet report at least weekly, preferably daily.
Conducting a monthly reconciliations to ensure costs and TAS People Priority FPIs are updated and accurate.
Administer the Recruitment Management System and recruitment process and related compliance check lists
Adding / retrieving information from multiple data sources
Responding accurately to stakeholder queries.
Taking initiative to make necessary corrections when mistakes are found.
Addressing queries with the relevant people or departments.
Support TAS efforts that support employee value proposition activities
Qualifications & Experience:
Minimum of a Post Graduate qualification in People Management
An active interest in developing a career involving the entire Human Resource value chain and understanding of HR "best practice"
Appointments will be made to support the firm's BBBEE rating
Preference will be given to applicants who have completed a 2 month internship within the financial services/professional services sector in a human resources environment.
Above average computer literacy required (MS Office), with a focus on PowerPoint presentations as well as MS Excel. Needs to be able to create formulas, design reports/graphs, etc.
Skills & Behavioural Attributes:
Strong organizational and inter-personal skills.
Learning and change agile
Very good written and verbal English language skills.
Efficient administration and co-ordination capabilities.
An inherent sense of urgency is vital
Ability to multi-task effectively and pay attention to detail.
Ability to prioritize and use own initiative.
Ability to serve a workload with conflicting demands from various sources.
Ability to work under pressure while maintaining an even temperament.
Ability to take ownership of work.
Ability to work overtime when required
Ability to maintain confidence, be discreet and exercise good judgment.
In this role you can expect to receive criticism, need to be mature in handling such, and diplomatic in conflict situations.
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