PMO Administrator

Job Status: Active ✓

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Job TypeFull Time

Education and Experience:

At least a basic secretarial or office-administration diploma/certificate from a recognised institution—or equivalent
Ideally studying towards a project management qualification
At least 3 - 5 years of project-administration experience on an IT transformation project (recent)
Jobs Description:

The purpose of the role is to provide programme and project administrative support and a secretariat function to programme governing bodies
Maintain document libraries and repositories, using the approach agreed in the information management strategy
Support facilities requirements (accommodation, IT support, office equipment) as far as possible matching demand and supply, switching and releasing facilities as necessary
Support the PMO Specialist with the acquisition of resources by maintaining contact details and relationships with external organisations that can supply resources, contract agencies for staff, organisations that rent equipment, etc
Support the PMO Specialist role by liaising with the programme assurance providers to arrange health checks, audits, reviews and stage gate reviews, as per the agreed Programme Assurance Strategy and Plan
Provide a help desk facility for enquiries/issues/problems, logging requests for assistance, assigning them to members of the PgMO team and tracking the requests to resolution
Provide administrative support to the Programme Manager and Programme Director, including workshop/meeting administration and the maintenance of document drives
Provide logistical support for meeting arrangements and training courses (booking rooms, refreshments, and liaising with attendees)
Provide administrative support to the Programme Accountant by logging and processing invoices and expense claims, resolving or escalating any payment queries
Provide administrative support for other activities of the programme team such as travel and accommodation requests
Support the compilation, updating and distribution of documentation for governance meetings
Administer, maintain and monitor supplier and resource contracts
Administer and maintain the Programme Calendar
Fulfill the PPO Administrator (Project Management Tool) function for Programme
Provide secretariat function to programme governing bodies

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Job id : , #76034, 26 views,