Personal Assistant - Port Elizabeth

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Job TypeFull Time

Brief Description of Role

Personal assistant to two directors & senior managers

Key responsibilities
diary management & associated logistics (catering, room, equipment, etc.)
travel arrangements - both local & international
generation of correspondence - responding to emails
screening of calls & handling of queries
client liaison - setup of extensive client meetings
preparation of presentations & single frame slides
liaison with johannesburg, Cape Town & durban offices
processing of invoices via procurement system
timesheet completion within 21h00 friday deadline
administer the data analytics account - keep track & payments up to date
filing of all client files and information
control of leave records
travel for all staff

secretarial diploma
more than 5 years experience in support of senior executive
Skills & behavioural attributes
above average secretarial skills
good organisational ability
good interpersonal skills - extensive people contact, both internal & external
good telephone etiquette
good computer skills - word, excel & powerpoint; lotus notes
good time management skills & ability to prioritise
action-oriented & able to handle stress
proactive - must be able to work without supervision
travels extensively
strong teaming skills
strong prioritisation skills
must be energetic, committed & reliable
action-oriented & able to handle stress
able to handle confidential information with the utmost discretion
set high standards for self & able to get best results in all assigned tasks
demonstrate professionalism on a consistent basis - meet needs/requirements of clients, both internal & external
complete all work with care & accuracy - extensive attention to detail is given to ensure task completed in the most efficient & timely manner
demeanour is friendly, helpful & polite to build confidence that requests/requirements will be followed through & met
must be able to work without supervision,able to deal with variable workload resulting in overtime being required periodically
able to develop strong relationships with key points of contact - internally & externally
good work ethic
Who we are

At Ernst & Young we support you in achieving your unique potential both personally and professionally. We give you stretching and rewarding experiences that keep you motivated, working in an atmosphere of integrity and teaming with some of the world's most successful companies. And while we encourage you to take personal responsibility for your career, we support you in your professional development in every way we can. You enjoy the flexibility to devote time to what matters to you, in your business and personal lives. At Ernst & Young you can be who you are and express your point of view, energy and enthusiasm, wherever you are in the world. It's how you make a difference.

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Job id : , #75128, 94 views,