PAYROLL ADMINISTRATOR (CONTRACT)
Job Status: Active ✓
|Job Type||Full Time|
As the Payroll Administrator you will administer the payroll service delivery for Nike staff complement of 140 average staff.
KEY JOB FUNCTIONS
Responsible for overall salary payments, 3rd party, and statutory payments (SARS, UIF, SDL)
Responsible for the calculation & payment of salary for international employees & to ensure that this employee’s salary and all related charges are charged to the correct international entities
Attending to salary rejections on a continuous, ongoing basis with the company’s bankers
Responsible for salary structuring in accordance with relevant legislation
Analyzing & reviewing of the monthly payroll movements, to identify any significant changes – Audit and process any changes effectively, actual VS forecast.
Responsible for the annual calculation of Merit increases & bonuses (adhoc and regular bonuses), timeously & correctly with in the specified time period
Maintain internal controls relevant to salaries processes, identify weaknesses and implement corrective action.
Assist with payroll-related Audits exercise.
Assistance with monthly salary forecasts, and reconciliation to salary actuals to identify and correct variances
Administer leave and resolve related queries
Ensure adherence to legal and policy requirements regarding payroll practices
Configuration of the payroll software to suit our requirements and according to the Income Tax Act.
Loading of all Employee Masterfile Information
Loading of all Tax Year-to date figures
Confirmation of all loan / garnishee balances on the payroll
Preparation of a payroll according to the input supplied, including the processing of loans, bonuses, advances (if applicable) and overtime and ensuring accuracy thereof.
Maintenance of records regarding the employees Retirement Funding Income in order to apply the correct limits on employees’ IRP5s.
Provision of electronic reports for the signoff and approval of the payroll by management.
Creation of an electronic file for the transfer of employee’s net salaries as well as uploading thereof on the banking system for release by the necessary parties and ensuring accuracy thereof.
Submission of the electronic UIF declaration file to the Commissioner for the maintenance of employees UIF records and ensuring accuracy thereof.
Preparation of a payment schedule providing the detail of all statutory payments including PAYE, UIF and SDL and ensuring accuracy thereof.
Uploading of payslip file to ESS the day before payment.
Provision of an electronic file to import into your general ledger.
The payment of all statutory amounts including PAYE, SDL and UIF amounts as well as the completion of all returns including the EMP201.
Provision of Employment Equity Reports when required.
Preparation of the electronic IRP5 and IT3(a) file for submission to SARS.
Uploading of file to ESS to generate IRP5 and IT3(a) certificates for all employees.
Preparation of PAYE/SITE reconciliation and the EMP501 return for submission to SARS.
Completion of the Occupational Injuries & Diseases (OID) return.
Customisation of payslips and reports according to the specifications necessary.
Ensuring that the information, as loaded on the payroll system is signed off by all the necessary stakeholders prior to commencing with the first live run.
Reporting and Systems Management
Provide relevant monthly payroll reports (salaries, Leave Liability report, leave balance reports, Tax recon reports for expatriates, and other adhoc reports as and when required. )
Manage and maintain the payroll information system
Assist with the compilation of the Employment Equity reports
Provide payroll related reports for Salary Survey exercise i.e. completing salary datasheets and questionnaires for local or international surveys
Updating staff on changes regarding Personal Tax legislation
Ensure that Nike salary practices are in compliant to all statutory requirements e.g. SARS, labor legislation, employment equity, pension funds Act, etc.
Ensuring salary protocol is adhered to by employees
Requirements for this role includes:
Relevant qualification in either, HR, Payroll, Finance or related field, with a minimum of 4 years experience in payroll and compensation administration
Knowledge of South African Labour Law, both legislative and statutory regulations.
Knowledge of South African Tax Law and financial accounting principles.
PC Literacy with strong knowledge and background of VIP system. Ms Office, strong internet and web search skills
Exposure to expatriate payroll will be an added advantage
A peoples person with good attention to detail and reporting skills
Excellent interpersonal skills with ability to deal with people at all levels
Influencing and decision making skills are essential
Ability to work independently and solve problems with own initiative.
Must be results orientated and have the ability to bring closure and produce outcomes.
Should demonstrate ability to run with a variety of tasks simultaneously (multi-tasking) and the ability to work well under pressure.
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