PA/ SECRETARY

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Job TypeFull Time
SalaryR25 000 a month
Websitehttp://bit.ly/2JP9DNV

3.1 Minute Taking
3.1.1 Ensure that attendance register is signed and completed by the attendees in all MQA meetings;
3.1.2 Ensure that all original minutes/transcripts are signed off by the Committee Chairperson;
3.1.3 The original attendance register must be submitted to the office of the EMCS after every
meeting and a copy be kept by the secretariat for record purpose;
3.1.4 Complete a consolidated quarterly meeting attendance for all committees;
3.1.5 Ensure accurate and quality records of deliberations of committee meetings reflecting
description of item, actions required and decisions by the Committee;
3.1.6 Prepare minutes and matters arising for approval by the relevant Chairperson and Line
Manager and upon approval circulate to all relevant parties within seven (7) days after the
meeting;
3.1.7 Ensure that the original and signed minutes are kept in minute books for safe keeping;
3.1.8 Prepare transcription and verbatim minutes as and when required.
3.1.9 Submit the copies of the recordings to the EMCS office after every meeting.
3.2 Accountability to the MQA’s Board
3.2.1 Provide MQA’s Board collectively and individually with guidance as to their duties,
responsibilities and powers;
3.2.2 Make MQA’s Board aware of any law relevant to or affecting the MQA;
3.2.3 Report to the MQA’s Board any failure on the part of the MQA or a Board member to comply
with the of the MQA’s Constitution ,MQA policies , Companies Act 71 of 2008 , the Skills
Development Act , Mine Health Safety Act , King Code on Corporate Governance , and all
other relevant and applicable prescripts;
3.2.4 Ensure that minutes of all meetings, board meetings and the meetings of any committees, or of
the MQA’s audit committees are properly recorded in accordance with the MQA’s Constitution
,MQA policies , Companies Act 71 of 2008 , the Skills Development Act , Mine Health Safety
Act , King Code and Report on Corporate Governance , and all other relevant and applicable

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