Frontline Receptionist Administrator

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Job TypeFull Time

Position Frontline ReceptionistAdministrator
Location Rivonia
Salary R15500 CTCBenefits Bonus
Daily Tasks

Manage the front desk daily and perform a variety of administrative and clerical tasks.
Answering, screening and forwarding calls in a timeous and professional manner
Taking and relaying of messages and referring inquiries
Report telephone issues and or complaints to the IT department
Serve visitors by greeting, welcoming and directing them appropriately and notifying company personnel of visitor arrival
Maintain office security by following safety procedures and controlling access via the reception desk
Manage visitor access cards and issue visitor access cards as and when required
Manage and update the Boardroom Calendar to ensure no double bookings of Boardrooms
Update the company contact list monthly, or as changes occur to ensure accuracy
Sending out internal correspondence as and when required
Follow up with all employees daily and send out a daily attendance register, by no later than 1000 with a list of employees not in the office
Ensure reception and frontdesk area is tidy and presentable
Organizing couriers for outgoing parcels as well as preparing of paperwork track and follow up on outgoing parcels
Update the couriers report
Manage business cards for group of companies
Conduct monthly check in terms of maintenance issues of the offices inside and outside
Create dial out codes for new employees
Reporting of telephone usage of all employees monthly
Update birthday calendar for all employees and send out a congratulatory email on an employee birthday
Manage and update list on paper usage within office and report to the Financial Manager
Offer administrative support as required across the company.

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Job id : , #76199, 3,067 views,