Finance Administrator

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Job TypeFull Time

Job Description The purpose of this role is to support with financial accounts for programmes within the Infrastructure Delivery Division.
The Bank has sought to promote economic and social development by mobilising financial and other resources from the national and international private and public sectors for sustainable development projects in South Africa, the SADC region and the whole of the African continent.
Key Responsibilities Operational Functions

a) Review allocations to identify the cost centre (including to various programmes if project accounting is set up on SAP).
b) Respond timely to queries for programme financial information.
c) Interpret and communicate financial data to non-financial managers.
d) Produce ad-hoc programme financial reports as directed and needed to support informed decision making.

2. Financial Accounting Functions

a) Support Programme Manager during project/programme budget preparation.
b) Create and approve project account codes and cost structures on project management system.
c) Upload approved budget on the system.
d) Review and recommend payment of disbursement requests on the project management system (approval of purchase orders) to ensure correct allocations.
e) Review payment requests (including travel) before submission to finance for payment.
f) Assist with preparation of project cost reports, financial reports, variance analysis and commentary for project/programme reporting.
g) Review cost allocation to project/programmes on programme management system, follow up on possible omissions or incorrect allocations and process adjustments.
h) Monitor and track programme and/or project budget spending.
i) Assist with project/programme financial close-out.
j) Responsible for all programme account matters.
k) Checking and verifying supplier claims.
l) Dealing with the allocations of reimbursable.
m) Reconciliation of programme accounts on a monthly basis.
n) Dealing with and managing payments.
o) Recording programme financial information.
p) Interpret and communicate financial data

Key Internal Liaison Relationships

1. IDD Business Units - Construction Project Managers, Quantity Surveyors and Programme Managers
2. Group Finance
3. IDD Management Team

Key External Liaison Relationships

1. IDD Suppliers
2. IDD Clients
Expertise & Technical Competencies Minimum Requirements
1) A Diploma in Accounting /Financial management is required.
2) A minimum of 5 years of experience in a similar job function
3) Relevant financial management experience in a project environment
4) Exposure to Supply Chain Management within the government environment is a minimum requirement

Skills and competencies

a) MS Office proficient (EXCEL)
b) Understanding of government priorities, systems and processes
c) Skills to function within a team
d) Strong verbal and written communication skills
e) Solution and deadline orientated
f) Sound understanding of financial management, expenditure management, budgeting.
g) Strong analytical skills
h) Skills to ensure all governance and compliance requirements are met with the aim to eliminate potential inappropriate and corrupt practices


1. Written Communication
a. Understands that different writing styles are required for different documents or audiences.
b. Write effective correspondence, prepares questions and reports, statements of circumstance and briefing notes.
c. Has a solid mastery of writing principles such as grammar, sentence construction etc.

2. Reporting
a. Designs / customizes reports to meet user needs.
b. Prepares complex or tailored reports, gathers information from a variety of sources, analyses and includes in a report.
c. Keeps standard reports under review and proposes improvements to meet user needs.

3. Problem Solving
a. Identifies complex problems based on a broad range of factors, many of which are ambiguous or difficult to define.
b. While remaining guided by organisational values, identifies optimal solutions, thinking first in terms of possible approaches and flexibilities in the system vs. blind adherence to rules or procedures.
c. Implements solutions to complex problems, then evaluates the effectiveness and efficiency of solutions and identifies needed changes.

4. Stakeholder Management
a. Actively engages partners and encourages others to build relationships that support DBSA objectives.
b. Understands and recognises the contributions that staff at all levels make to delivering priorities.
c. Proactively manages partner relationships, preventing or resolving any conflict.
d. Adapts style to work effectively with partners, building consensus, trust and respect.
e. Delivers objectives by bringing together diverse stakeholders to work effectively in partnership.

5. Planning and Organising
a. Plans and manages multiple priorities and deadlines.
b. Uses effectively advance time management processes to deal with high workload and tight deadlines.
c. Organises, prioritises and schedules tasks so they can be performed within budget and with the efficient use of time and resources.
d. Achieves goals in a timely manner, despite obstacles encountered, by organising, reprioritising and re-planning

6. Data Collection and Analysis
a. Skilled in the use of advanced/complex analytical techniques.
b. Is able to use judgement to decide upon the most appropriate analytical techniques according to the situation.
c. Recognises underlying principles, patterns, or themes in an array of related information, and determine whether additional information would be useful or necessary.
d. Through an in-depth understanding of the business environment, reviews outputs of analysis to identify anomalies and draws conclusions, relating these to operational circumstances.
e. Can model a range of scenarios covering all potential business circumstances and highlight potential risks/opportunities.

7. Financial Acumen
a. Makes sound financial decisions after having analysed their impacts on the organisation, partner agencies, and community.
b. Knows the internal and external factors that impact on resource and asset availability.
c. Is able to interpret management account reports in an operational/commercial context and take action as appropriate to maximize revenues and control costs.
d. Skilled in the use of various financial modelling tools and techniques.
Required Personal Attributes 1. Achievement Orientation
a. Delivers work on time and quality and follows through on agreed commitments.
b. Views new work experiences as an opportunity for growth.
c. Reacts immediately to overcome setback or / and obstacles in order to meet goals. Recognises and acts upon current opportunity.
d. Make specific changes to systems and processes in order to improve efficiency and quality.
e. Formulates own objectives and action plans in order to achieve a measurable improvement in the future.

2. Attention to details
a. Double-checks the accuracy of information or work.
b. Ensure that the work produced doesn’t contain any errors.

3. Conceptual thinking
a. Uses knowledge of theory or of different past situation to look at current situation.
b. Applies learned concepts across various situations.

4. Customer service orientation
a. Makes self fully available, especially when the customer is going through a critical period.
b. Requests on-going feedback from customers and takes action in response to it; manages to retain and capitalize on existing customers.
c. Takes the ‘extra step” to resolve customer issues appropriately, even in the case where they do not fall under own area of responsibility.
d. Is aware of the level of service offered by the competition and provides more for customers than they expect.

5. Decisiveness
a. Acts promptly to address urgent needs, taking quickly those decisions which need to be taken.
b. Assesses available information to reach a clear view of key options and selects the best option at the time.
c. Thinks on their feet when necessary.

6. Integrity
a. Publicly admits having made a mistake.
b. Speaks out when it may hurt a trust relationship.

7. Self-awareness and self-control
a. Feels impulse to do something inappropriate and resist it.
b. Resists temptations to act immediately without thinking but does not take positive action.
c. Feels strong emotions such as anger, extreme frustration, or high stress) and holds them back.
d. Does not do anything but restrain feelings (does not act to make things better).

8. Strategic and Innovative thinking
(a) Feels impulse to do something inappropriate and resist it.
(b) Resists temptations to act immediately without thinking but does not take positive action.
(c) Feels strong emotions such as anger, extreme frustration, or high stress) and holds them back. Does not do anything but restrain feelings (does not act to make things better).
(d) Does not do anything but restrain

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