Debtors Clerk-On the Dot
Job Status: Active ✓
|Job Type||Full Time|
On the Dot, a subsidiary of Media24 in Gauteng, currently requires the services of a Debtors Clerk.
We seek to appoint a dynamic and energetic individual to assume responsibility as Debtors Clerk, reporting to the AR Team Lead. The position will be based at their offices in Auckland Park.
Main purpose of the role
To provide a clerical and administrative service in respect of customers’ accounts in order to ensure sound and accurate financial procedures.
Relevant certificate or diploma in credit management, business administration, finance, accounting or a closely related field
At least 2 -3 years’ experience in debtors administration
Proficiency in relevant software packages and applications, especially advanced in Excel.
General knowledge of Accounting
Skills and Competencies
Good written communication skills
Good verbal communication skills
Good telephone etiquette
Good problem-solving ability
Excellent numeracy skills
Create new accounts and capture data on the debtors’ system;
Verify and control credit applications for new clients as outlined in the credit rules and policies;
Prepare credit applications for approval by the Supervisor or Credit Control Manager;
Conduct Credit Bureau inquiries;
Follow up and report daily on outstanding documentation required from relevant departments (eg sales) to meet deadlines;
Maintain daily registers and controls;
Prepare and capture journals and transactions;
May capture invoices and pass respective credit notes;
Reconcile payments and deposits with bank statements daily, capture bank deposits and receipts and keep record of cheque payments;
Handle queries with the various banking institutions;
Notify superior of any suspicious or potentially fraudulent payments;
Prepare reconciliations of customer accounts;
Verify and follow up on invoices, statements and payments and ensure the timeous collection of outstanding and arrear accounts in accordance with collection procedures;
Report on bad debt and the recovery thereof and escalate when required;
Maintain an efficient filing system in respect of accounting data, records, contracts and invoices;
Prepare files for handover to external debt collectors; and
Administer debit orders.
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