Job Status: Active ✓
|Job Type||Full Time|
2 to 5 years relevant Experience
Performs a range of general clerical, accounting and book-keeping support functions in an organization.
Major Duties and Responsibilities
(The below list serves as a guideline for the responsibilities and duties of the individual in this position but does not represent a complete list)
Assist with month end reporting procedures which would include but is not limited to:
Ensuring all sales Invoices are captured and processed for the month
A bank reconciliation comparing the balance per the bank statement to the balance for the bank account in the accounting records is complete as at the end of the month. Unreconciled items should be followed up on and discussed with the Financial Controller
Preparation of an accounts receivable ageing report detailing the balance outstanding and ageing of accounts receivable at the end of the month
Identifying if there are any past due accounts receivable balances that may need to be impaired and bringing these to the attention of the financial controller
Preparation of an inventory listing which agrees in total to the balance in the accounting record
Preparation of a fixed asset register which is up to date and agrees with the balance in the ledger at the end of the month
Preparation of an accounts payable ageing report which agrees in total with the balance in the ledger
Preparation of accounts payable reconciliations for all suppliers
Preparation of a schedule of prepaid expenses and accruals and ensuring that the appropriate expense is raised in the accounting record
Preparation of vat reconciliation
Complete client statements are emailed or posted out
Any other supporting schedules that can assist in the month end process
On a daily basis, ensure:
Sales records are maintained
Debtors collection in line with the companies policy for the collection of monies from credit clients.
Debtors Statements and records are up to date by:
Applying payments on the bank statements to the clients’ accounts, and
Allocating sales Invoices and credit notes to client accounts
Ensure supplier payments are timeously made.
Reconciliations are maintained for suppliers by ensuring:
Invoices from Suppliers are processed to supplier accounts when received
General administrative and filling procedures are up to date and adhered to
Skills and Requirements
The accounting clerk has a general duty to ensure that the above functions and responsibilities are attended to with the appropriate degree of Integrity and confidentiality. They are expected to exercise due care and competence in ensuring that the accounting records reflect with accuracy, completeness and validity the
financial affairs of the business.
The individual should also apply the following skills and requirements when performing his or her function: Planning and organizing, Attention to detail, teamwork, Problem-solving and self-motivated.
The individual needs to have a basic knowledge of Accounting Theory and the principles of accounting that guide the processing of records.
The following information technology skills are required:
Navigation around the Microsoft Office and Windows operating system
The individual will be required to report into the Financial Controller and Chief Financial Officer of the company.
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